SnoIT

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Managed HIPAA & Cyber Security Protection for Medical & Dental practices in NY/NJ —downtime, HIPAA risk, or weak IT puts everything at stake.

Whether you're running hybrid telehealth or expanding to new locations, we help ensure you're secure, compliant, and always-on—without the stress of managing it yourself. 

Only a handful of slots are available, so if you are a business that helps others and think we can help, please get in touch!

We've built a tool that compiles the rules into checklists for us (~9400 advisories, all categorized by regulation and under CIS guidance)

We've boiled down this workflow to help ensure we can keep you secure and compliant.

Cut your audit risk. Stop ransomware. Keep systems up 24/7—so you can care for patients without tech drama.

In today's fast-evolving digital landscape, medical and dental offices face increasing challenges in compliance, security, and efficiency. With stringent HIPAA regulations, cybersecurity threats, and the complexities of modern patient care, your practice needs more than just an IT provider—you need a partner who understands healthcare inside and out.

That's where we come in. Expanding from our expertise in precision technology, 3D printing, and front-end, and back-end development, we now offer specialized Healthcare IT solutions across New York City, Rockland County, Westchester County, Bergen County, Passaic County, and Orange County. Our mission is simple: Empower your practice with reliable, secure, and fully compliant IT infrastructure so you can focus on what matters most—your patients.

Why Choose Us?

✔ We understand the problem you face

Insurance cuts are forcing you to see more patients with fewer resources—don’t let HIPAA compliance or bad IT slow you down.

✔ Expertise in Healthcare Compliance - Stay ahead of regulatory requirements

We ensure your practice meets and maintains industry regulations, minimizing risks and safeguarding patient data.

✔ Comprehensive IT Solutions

From cloud-based EHR integrations to secure network setups and remote monitoring, we provide end-to-end IT support tailored to healthcare needs.

✔ Cybersecurity You Can Trust

Ransomware, phishing, and data breaches pose serious threats to medical practices. We implement robust security measures to protect your sensitive information.

✔ 24/7 Support & Monitoring

Healthcare runs around the clock, and so do we. Our dedicated team is available to resolve IT issues before they disrupt your operations.

✔ Advanced Data Protection –

Secure your practice's sensitive patient data with strong security measures, including advanced encryption, multi-factor authentication, secure password protocols, real-time threat monitoring, and regular system updates to prevent breaches and ensure HIPAA compliance. 

✔ Seamless Technology Integration

Whether it's upgrading your telehealth services, optimizing workflows, or streamlining digital imaging, we align technology with your practice's goals.

✔ Locally-Based, Trusted Service

Serving the tristate, we're committed to providing personalized, on-site support when needed.

✔ Your Technology Partner

We research your specific business needs, goals, and nice-to-haves to ensure a secure setup with ongoing monitoring to ensure security and compliance across your organization. 

We have 3D printers, hardware, electronics, and software engineers to assist with any project.
For one client, we created a device called OnyxStudio, which relays live stethoscope auscultation to a remote provider for hybrid telehealth. They also utilize our secure remote desktop services, backed by 2 Factor, to assist their medical assistants in setting up visuals.

Let’s discuss how we can keep your practice safe!

Overcoming Compliance & IT Challenges

Regulatory Complexity – Navigating HIPAA, GDPR, and state-specific laws can be overwhelming.
Cybersecurity Risks – Patient data is a prime target for cybercriminals.
Outdated Systems – Legacy technology slows down workflows and patient care.
IT Downtime – System failures mean lost revenue and frustrated patients.
Inefficient Operations – Lack of integration between EHRs, scheduling, and billing systems can hurt productivity.
Our Healthcare IT Solutions eliminate these roadblocks, ensuring compliance, security, and efficiency in one seamless package.

What to expect

Onboarding

During the onboarding process, we will cover your enterprise assets (anything that receives, transmits, or stores PHI), software assets (business-specific needs and desires, and what's on hand), data assets (whether physical, virtual, or cloud), and identity assets across these, coordinating with your HR Team for up-to-date employee lists. We'll also create the required documentation with business justifications for compliance requirements.

Expect to see some of our asset tags across your devices. They're part of our enterprise asset inventory, so anyone can identify things that do not belong and provide support information so users can easily contact us.

We will need your help to establish the following:

• Your known business-specific requirements
• Working hours,
• Organizational roles and their access levels
• Service providers like your internet, phone, and fax providers. (Yep, 2025 and we still use faxing :))
• +It would also help to have user hours to restrict out-of-bounds and/or monitor for it.

These are some of the things we have to do for healthcare compliance:

• Physical Security Assessment
• Network Architecture Diagram
• Data Inventory and Handling
• Data Flow Diagram
• Disaster Recovery Plan
  Procedures to restore data loss. See 3-2-1 Rule or High Available Setup.
• Data Retention and Disposal Requirements
  
• Identity Assets Lifecycle including Employee Onboarding and Offboarding
• Incident Response Policy

Maintainance/Monitoring

As it happens

You have patients. If you need help, we will be there for you. I want you to be able to focus on patients while we deal with the nuances of running an office. Whether it's on-site or remote support, do not worry.

We have you covered from user activity to system components to software activity to network and firewall logs.

Daily

We work behind the scenes, reviewing all security events, critical system components, and servers that perform security functions to ensure your systems are safe.

We actively monitor your networks for new devices utilizing active discovery scans.

We try to time maintenance schedules for patching and upkeep during off-hours, but we are required to maintain a schedule for important vulnerability (doors that malicious actors can exploit) announcements.

We constantly monitor your systems to look for unusual activity as per requirement. It's not uncommon for us to confirm whether a log-in was really you or not, especially if it's unusual for that user's normal activity. I realize it's annoying, but ensuring malicious actors don't access your systems is necessary.

Weekly

We review your assets through passive discovery scans.

We must run your backups at least weekly to ensure all data is safe and that at least one copy is off-site in a secured location.

Monthly

Hardware gets old, and software gets out-of-date. At least monthly, we check for end-of-life (EOL) and end-of-support (EOS) so we can keep you aware of any foreseeable costs in hardware or software.

Just backing up is not enough. Backups must be tested at least monthly to ensure you have a fallback.

We're required to check for disabled accounts every 45 days, so please expect a message about changes to your staffing and users every month.

Quarterly - On-site, per site

Although we are only required to do bi-annual on-site audits, servers get dirty! We have some special ESD-safe vacuums/blowers for electronic equipment that we use to ensure your servers are running smoothly. The timeline depends upon your environment and dust control within the server area. Monitor and see, but every 2-3 months should be okay.

We will also conduct on-site audits in the event someone places a device that goes without notice. You would be surprised by our findings. 

*If we need to come to sanitize and destroy equipment on site, it can be combined with the cleaning and quarterly checkup. We have secured offline erasers, duplicators, and portable crushers to meet NIST requirements (As per NIST SP 800-88 "Guidelines for Media Sanitization").

Bi-annually

We will have to assess the list of authorized software, libraries, and scripts. Do not worry if you don't understand what this means.
Software typically has building blocks starting with scripts.
Libraries will contain a collection of scripts that software applications rely upon to make their development easier.
This means the blocks get updated at different times, and we have to ensure there are no open doors.

Annually

We will conduct an inventory of data based on their classification labels and usage.

As a general reference, here are some of the other workflows.